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6 Common Workplace Problems That Affect Employee Productivity

According to a research conducted by Voucher Cloud, an average office worker is productive for only 2 hours and 23 minutes each day.

Companies often tend to blame their employees for lack of productivity at work. This may hold true for many cases. However, you hired your staff for a reason. Their experience, skill and knowledge had impressed you at the time of interview, what went wrong afterwards?

If you recognize a pattern wherein an employee or a group of employees aren’t performing to their potential, it may be your workplace and the working environment that’s the real culprit. Let’s recognize some factors that may have contributed to unproductivity at work.

6 Common Workspace Problems that affect employee productivity 

It’s often a challenge to get your work done at workplaces, thanks to endless distractions and eternal procrastination.

While a chunk of productivity issues can be attributed to poor working conditions, bad management and outdated policies, there are many other seemingly minor troubles that chip away at our patience over a period of time.

Any issue that elevates employees’ stress levels or hampers their concentration will certainly influence their productivity.

You need to assess these factors and address them accordingly in order to ensure your employees work as effectively as possible.

In this article, we’ve come up with a list of workplace problems that could make it difficult for employees to give their best. 

1. Dealing with parking problems

Poor parking management at your office severely impacts not just your business reputation but also employee productivity.

As the demand for parking space at the workplace exceeds the supply, parking turns out to be a daunting task for employees, taking up considerable time as they struggle to find a vacant parking spot. In fact, if employees continuously compete for limited parking spaces, it may cause stress, exhaustion, and serious disappointment.

Eventually, they may start manifesting their frustrations through a dip in performance and productivity at work.

Ineffective parking facilities amount to a harrowing parking experience that can affect an employee’s productivity and morale. This may even compel them to quit their jobs. Company parking space problems can be reduced to some extent by assigning permanent parking spaces.

However, this can lead to a lot of unused space, especially if employees are on vacation or come to the office on alternate days.

The most effective solution would be to set up a workplace parking app, allowing employees to reserve a parking space when they’re in office.

2. Slow and sluggish workplace technology 

Workplace technology is one of the three most crucial factors that constitutes an employee experience.

Imagine working in an office equipped with slow, outdated and ineffective technology that derotiates with each passing day!

There would be no end to the frustration, stress and irritability caused by such inefficient systems. If the situation persists over a long period of time, this frustration can have a cascading effect on employee productivity.

After all, how long can one put up with a painfully slow software, especially when sharing screens or hosting meetings. It’s bound to drag down your focus and willingness to work. The employees may end up harboring negative feelings for their employers.

You need to consider the plight of employees who have to restart conference calls, log back again and again to establish connections to get things back on track.

By eliminating such technical hazards, you present an extra 18 minutes a day to each of your employees. 

3. Poor work-life balance 

New-age workspace isn’t merely confined to four walls, it can go everywhere with us.  

According to a survey conducted by ConnectSolutions, employees working remotely have shown 77% increase in productivity.

Moreover, the Prodoscope report shows 47% more productivity since March 2020 when work from home came into effect on a large scale.

Many such studies have revealed how productivity soars while working from home as compared to an office setting.

Employees tend to be a lot more consistent, less stressed out and work more hours when companies allow them to work from their convenient locations.

Instead of wasting a bulk of their time commuting to and from the office, they can get a lot more work done in a remote setting within a short span of time. Such a flexible work model ensures the number of sick or unplanned leaves reduces to a great extent.

Today’s generation prioritizes work life balance above everything else. A Gallup survey points out that 51% of respondents are willing to change jobs to get a flexible work schedule.

Companies ought to analyze these figures and offer flexible arrangements to employees. Hybrid meetings should be encouraged. This will ensure greater work/life balance and encourage employees to wisely utilize their paid time off. After all, a happy, well-rested employee is an asset to any organization. 

4. Absence of quiet workspaces 

Quiet spaces give employees a chance to reflect and analyze situations. This, in turn, creates a headspace to assess the implications of an action and proceed accordingly.

The modern workplace is filled with umpteen number of distractions, thanks to desk phones, coffee machines, smoking zones, pantries and hangout areas.

According to a study conducted at the University of California, employees tend to be interrupted every 3 minutes.

With the introduction of open floor spaces, the level of noise and distraction has gone up several notches higher. Every individual needs an occasional break from all the chaos and commotion in order to complete their tasks with focus and concentration. You need to offer additional workspace options that employees can avail if they feel too overwhelmed by the noise all around.

If your office has included quiet spaces yet, it’s time to rethink and reshuffle. Even within a limited space, you can dedicate an area to serve as a quiet retreat for employees where they can work without distraction or interruption of any kind. Initiate a process of reserving rooms that can be used as quiet zones.   

5. Poor communication 

Regular and constructive feedback from managers or supervisors plays a crucial role in encouraging employees to perform to their best potential.

The feedback should include clear details about their present performance, their strengths, weaknesses and what needs to be done to overcome those weaknesses.

Employees are more productive at work when they feel they are being noticed and heard. Positive feedback backed by genuine words of encouragement will help employees stay focused on pushing their limits.

If there’s a lack of proper communication between manager and the team members, most of them will never know whether they’re performing as per expectations or not.

A positive and uplifting team culture impacts employee performance and productivity in both positive and negative ways.

For productivity to increase, employees ought to be aware of their roles and responsibilities and their areas of improvement. It’s imperative for managers to have the ability to provide constructive criticism, acknowledge good work, identify and address productivity issues at the earliest.

A supportive work environment and motivating management goes a long way in generating greater productivity.

6. Managing schedules 

Scheduling meetings and booking conference rooms are an everyday affair at every workplace. However, if managed inefficiently, these can become cumbersome processes that may potentially hurt your employees’ productivity and company’s profit.

Rooms may get booked multiple times, employees may not show up or some of them may request for rescheduling at the eleventh hour. Moreover, technical issues could hinder the progress of a meeting.

We’re living in the age of wireless technology which allows meeting room projectors to connect with Apple TVs. But even technology doesn’t always provide a seamless meeting experience. Owing to bad network connectivity or technical malfunctioning, meetings may get disrupted.

Productivity drops when employees fumble around with getting their presentations set up. This can be avoided by providing a range of connectors that’ll get guests connected to the meeting quickly. Additionally, managers ought to ensure meetings are short and productive.

Every minute spent in a purposeless meeting puts a dent on productivity as employees could have utilized that time doing something else.

Many new-age companies employ room reservation software to tackle meeting scheduling nightmares.

Room scheduling panels come in handy that allows employees to keep track of conference room availability on a real-time basis. If employees need to grab a room at short notice, all they need to do is tap on the panel and reserve the room. 

Conclusion  

Once you address the issues mentioned above, it will only be a matter of time before productivity escalates to an unprecedented level. Then, you’ll perhaps boast of the most focused and productive workforce possible.

As people become happier, motivation and morale goes up across the entire team or organization. Thus, everyone becomes more focused and present in their current roles.

You need to train managers to delve deep into the core issues affecting employee productivity at the workplace. They need to be trained to communicate with employees, build a healthy rapport with them and motivate them to learn and grow.

Moreover, adopt a transparent attitude that encourages managers to share company’s future plans and latest decisions with their team members.

If employees are committed, loyal and satisfied with the work they’re doing, your company will benefit in the long run.

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Ozei Evans

Success Bug Member

2022

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